Job Description
Job Title Events Coordinator
Job Description Summary The Event Coordinator works as part of the Site Services team by coordinating with our onsite catering services, onsite administrative personnel, and facilities team for each event, and confirming spaces are set according to submitted Meeting Setup Requests.
Job Description Essential Duties and Responsibilities - Ensures events/meetings are set correctly. This includes checking meeting setup requests, checking setups, confirming arrangements with clients and stakeholders - internal and external.
- Conducts the physical movement of furniture, materials, and boxes as needed for meetings and conference room setups, campus events, employee moves, supplies, and miscellaneous deliveries.
- Coordinate with Roche PMO to facilitate onsite employee moves.
- Communicates to appropriate personnel details and status of upcoming events and logistical requirements.
- Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
- Participates in the clean-up after events and meetings. May perform light custodial duties on an as needed basis for events (wiping of conference tables, disposal of trash between meetings, erasure of white boards, etc.)
- Picks up and/or delivers miscellaneous items (e.g., copy paper, move boxes, labels, name inserts, boxes to shipping, etc.)
- Conducts daily physical inspections of conference rooms, equipment, facility, grounds, premises, hallways, common areas, restrooms, etc. making note of anything that may be need of repair, maintenance, clean-up, and or is a hazard and reports to building staff for resolution.
- Assists in maintaining a clean and organized appearance in meetings area, public areas, hallways, open workspaces (in coordination with facility and janitorial staff) by removing excess items / out of place items and returning and/or disposing of items (e.g., caf trays, items on counter tops, etc.)
- Performs general duties as needed to maintain efficient workflow on site.
- Ensures all policies, procedures, codes, guidelines, regulations, etc., are followed and enforced including safety systems and standards.
- Ability to lift 50 lbs. and climb ladders
Knowledge, Skills and Abilities - Follow all safety rules, procedure manuals, etc.
- Strong experience with Google Suite - namely Google Sheets, Google Calendar, and Gmail
- Ability to problem solve as the event is taking place, and maintain a positive can-do attitude
- Excellent communication skills
- Excellent organization skills
- Ability to prioritize based on safety, criticality, and client schedules
- Ability to improve efficiency in existing processes
- Ability to expand and grow with a fast-moving client and teams.
Experience Required: - Minimum of 3 years' experience required
Disclaimer: - The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job.
- Employees must perform all other duties assigned by Supervisor/Manager
- Management may, at its discretion, assign or reassign duties, reset schedules and responsibilities to this job at any time.
- The duties and responsibilities in this job description may be subject to change at any time.
C&W Services is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at
1-888-365-5406 or email
HRServices@cushwake.com . Please refer to the job title and job location when you contact us.
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