Job Description

Join Our Team as an Event Marketing Coordinator!

Are you passionate about creating unforgettable experiences through effective event coordination? If you thrive in a dynamic environment and have a knack for organizing trade shows and events, then this is the perfect opportunity for you!

About the Role: As the Event Marketing Coordinator at Valet Living, you will lead the planning and execution of over 150 small-scale industry events annually, along with supporting larger high-profile activations. This role requires exceptional organizational skills, attention to detail, and the ability to work collaboratively across teams.

Key Responsibilities:

• Plan and manage all logistics for 150+ small-scale trade shows and industry events each year.
• Oversee the execution of major events, working closely with the Industry Principal.
• Handle venue selection, travel coordination, booth setup, catering, and hospitality services.
• Support client-facing activities, including lunches, dinners, and happy hours, ensuring all details are flawless.
• Act as the primary contact for all event phases, providing logistical direction and brand consistency.
• Manage procurement, inventory, and distribution of promotional materials.
• Collaborate with creative teams to ensure cohesive brand representation at all events.

Collaboration & Vendor Management:

• Work with marketing leadership and the Industry Principal to align event strategies with brand objectives.
• Engage with sales, operations, and creative teams to ensure effective messaging and staffing.
• Maintain partnerships with vendors, negotiate contracts, and ensure quality and timely execution of deliverables.

Budgeting & Reporting:

• Oversee event budgets including expense tracking and financial reporting.
• Prepare expense reports, manage invoices, and analyze return on investment.

Required Qualifications:

• Bachelor's degree in Marketing, Business, Communications, Event Management, or a related field.
• 2-5 years of experience coordinating trade shows and corporate events.
• Strong logistical and vendor negotiation skills, with an understanding of budget management.
• Proficient in project management tools (e.g., Wrike, Asana, Trello) and Microsoft Office Suite.
• Excellent communication skills, with the ability to solve problems efficiently in a team environment.

Preferred Skills:

• Experience engaging with executive-level stakeholders.
• Familiarity with social media and its role in event promotion.
• Strong attention to detail and proofreading skills for marketing materials.

Why Valet Living? At Valet Living, we don't just offer jobs; we build careers and foster a culture of excellence. You will enjoy a collaborative environment where your contributions truly matter.

Compensation & Benefits:

• Pay rate: $25 - $32 per hour
• Monday to Friday, 8:00 AM - 5:00 PM schedule
• Remote work opportunity with up to 30% travel for on-site events
• Comprehensive health benefits, 401k with company match, paid time off, and professional development opportunities.

Are you ready to take your event coordination skills to the next level? Apply today and help us create exceptional experiences at Valet Living!

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